Date: Sun 11 Nov 2012
Time: 9:30am – 6:00pm
Location: Camperdown Memorial Rest Park
Previous Stallholders: Fri 17 Aug 2012
New Stallholders: Fri 28 Sep 2012 From the NNC ...
The Newtown Festival is the principal fundraiser for the Newtown Neighbourhood Centre (NNC) which aims to build an inclusive, resilient, self-reliant and creative community. All monies raised by the Festival are returned to the Centre to provide community support services to the local community and in particular the disadvantaged groups such as the aged, people with disabilities, people who are homeless, people with mental illness, people from culturally and linguistically diverse backgrounds and people on low incomes. NNC lives by its motto striving for
A Just community that includes and acts.
The NNC values the contribution made by stallholders to our Festival, so Thank You for your support.
Please make our job easier by reading the following information carefully.
Important Details to note ...
Completing this application form does not automatically guarantee a stall place at the festival. Newtown Neighbourhood Centre Inc. reserves the right to refuse any stall application. These reasons could include stall sites are full or product categories are full or product not suitable. In such a situation, you will receive a rejection letter and a full refund will be provided.
Stalls are limited and stall layout may also alter slightly in some areas from previous years.
It is stallholders’ responsibility to ensure your documentation is complete, submitted and received.
Whilst preference is usually given to previous stallholders, there is no guarantee of a stall site – stall presentation, product suitability and product mix will be taken into consideration when confirming stall places.
Applications are accepted at the absolute discretion of the Newtown Festival.
Submission of your form does not guarantee acceptance. Applications cannot be accepted until all requirements are received and met, including:
Without all the above information and full payment, your application cannot proceed and your preferred stall site may not be available.
receipt of full payment,
copy of valid public liability insurance
signed forms Please keep a copy of all documentation for your reference.
If you are applying for a Craft stall you will need to come into our office with your product for approval. No imported products or commercially made items are allowed on a craft stall.
Conflict resolution & complaints – the NNC has an official process for resolving conflict or dealing with complaints. Please submit the issue in writing to the Executive Officer, NNC, PO Box 19, Newtown. NSW 2041
You Must Read the Terms and Conditions carefully, and Agree to these Conditions Stallholder Terms and Conditions
It is stallholders’ responsibility to ensure your documentation is complete, submitted and received. If you are not clear on any point please call or email us, we are happy to assist.
STALL SIZE: Sites are strictly 3m x 3m (including storage and trailers/towbars). If you require more space, you need to apply for a 6m x 3m space. Approval will depend on product suitability and is at the discretion of the Festival Co-directors. If your structure is larger than your booked and allocated space you will not be permitted to set up on the festival day and no refund will be issued.
STALL SET UP:
Stalls in general, are only able to sell from the front 3m of the stall.
Under no circumstances are stalls to extend racks and other fixtures out front of their stall.
Please consider for your fellow stallholders. Do not inhibit access to surrounding stalls. SUB-LEASING: Under no circumstances shall any sites be sub-let.
INSURANCE: You must have your own PUBLIC LIABILITY insurance to a minimum of $10 million broadform coverage. Please post /fax /email a copy of your Certificate of Currency showing coverage beyond the Festival Day. Only 365 day policies will be accepted. Please note: If you have not provided a valid copy of your public liability insurance by the closing date for stall applications (1 Oct 2010) and we have to follow up receipt of your insurance, you will be charged a $50 administration fee.
Food stalls are NOT permitted to sell water, alcohol, energy drinks or coffee.
General Merchandise, Handmade, Community, Fair Trade and Eco stalls are NOT permitted to sell beverages or food. BALLOONS: No helium or other balloons are to be used or sold on the day.
WASTE AND THE ENVIRONMENT:
All participants are responsible for making Newtown Festival environmentally friendly. Your space will be checked for rubbish at the conclusion of the day. A cleaning fee of $250 will be charged for any waste left on your stall space and will be invoiced after the event, so please take your waste with you.
Please help to reduce plastics on site by providing paper carry bags rather than plastic bags. OH&S: All stallholders are expected to abide by any and all safety regulations and requirements to ensure that Newtown Festival is a safe and OH&S compliant event. You are responsible for OH&S training of yourself and your staff who are present at the Festival.
Payments and Refunds
PAYMENTS: Your application will not be processed until full payment has been received within 7 days of this application. No part payments will be accepted.
Pay by Credit Card online with your application. This is the simplest and quickest option, because you can do it straight away, and your Application Reference Number is carried over automatically.
Direct Deposit to our bank account from your bank's Web site, making sure to quote Application Reference Number as a Reference or a Description. If you do not show the Application Reference Number, there will be a delay in processing your application.
NOTE: Payments cannot be made at the Newtown Neighbourhood Centre Inc office, and cheques are not acceptable. You must pay by either Credit Card online at the time of your application, or later by online direct deposit from your bank's Web site. WEATHER/CROWDS: The Festival will go ahead regardless of the weather. Newtown Neighbourhood Centre Inc takes no responsibility for inclement weather or crowd participation. Please be prepared for wet weather - bring a cover!
REFUNDS: Refunds will be given if cancellation occurs before Fri 28 Sep 2012. A $50 administration fee will apply. No refunds will be given after Fri 28 Sep 2012.
When making payments to Newtown Neighbourhood Centre (NNC) via the internet, transactions will be conducted entirely within the security protection of Westpac Bank. The NNC website and database does not collect nor store nor transmit any client’s Credit Card details. Instead, to make a payment, clients are transferred to the Westpac Bank’s secure website. The interface or connection between the NNC website and the Westpac website has been designed to Westpac Bank specifications. Questions on the security of such transactions should be directed to the Westpac Bank.
The Newtown Neighbourhood Centre is dedicated to keeping your details private. Any information, we collect in relation to you, is kept strictly secured. We do not pass on/sell/swap any of your personal details with anyone.
Whenever you use our website, or any other website, the computer on which the web pages are stored (the Web server) needs to know the network address of your computer so that it can send the requested web pages to your Internet browser. The unique network address of your computer is called its 'IP address,' and is sent automatically each time you access any Internet site. From a computer's IP address, it is possible to determine the general geographic location of that computer, but otherwise it is anonymous. We keep a record of the IP addresses from which users access our site as part of the specific information you have provided about yourself. An example of this would be when you submit an application to be a stallholder at the Newtown Festival. After completing the form provided, your IP address will be stored along with your other details, so we can better manage your application, and refer back to it.
Stall Category Definitions
Below is a clear outline of stall categories and what will and won’t fit a category. Please note, on the day of the festival an audit is run on all stalls. If you apply under one category and are trading on another higher priced category on the day you will be charged the difference on the spot, plus an additional administrative fee. So please make the process a nice and simple one for us all and be clear in advance of your requirements. The categories below will assist you. Please refer queries to the Stallholder Coordinator if you are unclear.
Food and Beverage (non-alcohol): any sales of food, drinks such as juices, ice blocks and so forth, must apply under this category. Please note: all beverage sales will be reviewed on application to ensure there is no conflict of interest with sponsors. Any food products that are pre-packaged such as nuts, nougat or chocolates can apply under General Merchandise.
General Merchandise: any imported or commercial products. Products that are made, packaged and sold commercially. This would also include pre-packaged food products such as nuts, nougat or chocolate.
Eco: the seller of 100% organic and/or environmentally-friendly products and services. All applicants in this category will be reviewed and confirmed.
Fair Trade: Fair Trade applicants must be registered with the Fair Trade Association. If you don’t have a Fair Trade certificate you will need to apply as General Merchandise.
Handmade Art and Craft: to fit this category you must have prior approval. All your stock - art, craft, clothing – must be made by yourself. If for example you have products made by hand by people in a village in Nepal, you would have to apply for General Merchandise. This category only exists to support authentic artisans and creative people who don’t do this for a full living. All applicants who apply for Hand Made Art and Craft must bring their product to the Newtown Festival Stallholder Coordinator in advance to view the products before final application approval will be given.
Community: not-for-profit community/volunteer-run organisations only. This category is only for community groups that are only information based. Sales of small things such as basic promotional material (T-shirts, books, stickers) may be allowed however you will need to apply for approval from the NNC in advance. If you intend to use the stall primarily for sales, you will need to apply as General Merchandise.
Promotional: large corporations wishing to promote their company, product or brand will have to apply for a promotional stall. Price is on application.
If you agree with these conditions, please select your stall category and then click the Agree button to proceed to the Stallholders Application form.